How To Write A Receipt Template

Writing receipts is a procedure which many businesses will need to do, for their ain and their customer's records. Receipts vary in their content and style and there is no fix standard.

What is a receipt?

A receipt is a document which is provided by a business to its customers every time a product or service is sold. It its a buyer'southward proof of buy.

Typically information technology will show:

the appointment and time of the purchase
the number of items purchased and price totals
the name and location of the business the items have been bought from
Whatsoever VAT charged
method of payment
returns policy.

Information technology is usually supplied at point of sale in either paper or electronic format.

When do I need to outcome a receipt?

Information technology is advisable for a business organization to issue some form of receipt to all customers. This is supplied whenever a customer pays for appurtenances or services offered past a business. A receipt could exist simply signing and dating an invoice to testify that it has been paid.

A receipt is also important documentation for maintaining your business organisation records and preparing your revenue enhancement returns, and then it is vital yous keep copies of these filed away safely.

What information must I put on a receipt?

If y'all sell a product or service the receipt you provide to your customer should comprise the following:

your company'due south details including name, address, phone number and/or electronic mail accost
the date of transaction showing date, month and yr
a listing of products or services showing a brief description of the product and quantity sold
the amount of the transaction with the full amount broken down downward to show the cyberspace corporeality, VAT (if VAT has been added) and any discounts
the method of payment – ie cash, credit or debit card etc.

How can I upshot a receipt?

At that place are various ways a receipt can be issued. A receipt can be issued on paper or electronically. It can be handwritten or typed.

Electronically

Many pocket-size cash register comprise built-in printers for producing receipts. They also have software that allows you to programme tax rates and codes directly into the register, and then all the calculations are done automatically.

Also, digital receipts are an option – this method of supplying a receipt is condign increasing more pop. One time produced, the receipt is emailed directly to the customer. Pre-accounting tools such equally Receipt Banking concern offer this option and are free to trial. Information technology's a adept option if you're looking to reduce the fourth dimension y'all spend on admin.

Paper

If you lot don't take software to produce a digital receipt, and then a handwritten receipt volition work simply every bit well. A receipt volume can be purchased easily from a stationers and unremarkably offers 2 copies per receipt (i for the customer, the other for your records). Alternatively, there are enough of receipt templates available online that you tin download to use or you can create your ain template from scratch, in Microsoft Give-and-take for instance.

Exercise I need to proceed a copy of all receipts?

Information technology is advisable to continue records of all receipts for the same length of time equally other business documents are retained (which is a minimum of six years).

If your business organisation is registered for VAT you will need a copy of a valid VAT receipt when y'all come to claiming dorsum the VAT.

Interactive tutorial: Recording income

The step-by-step guide takes you through:

Types of income
Documents used when appurtenances or services are sold
Unlike payment methods
VAT – including limits and registration.

Click on the Kickoff button below to read more.

Brought to y'all past:

AAT Business Finance Basics

AAT Business concern Finance Basics are a series of online e-learning courses covering the cadre financial skills every business needs. They draw from AAT'due south world-leading qualifications and will chop-chop build your knowledge on cardinal topics including bookkeeping, budgeting and cash flow.

Visit partner'due south website